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Individuals who attend any events hosted or co-hosted by us

This is a schedule of the categories of personal data processed by us about individuals who attend any events hosted or co-hosted by us, as referred to in our Personal Data Processing Policy.

Type of personal data	Source	Purpose(s)	Legal basis for processing	Retention period	Recipients
Contact details	Directly from you or your colleagues (as appropriate)	Booking, administration and management of events and ensuring access and dietary requirements are provided for	Legitimate interest in administering and managing events Protecting your vital interests, in relation to dietary requirements Complying with our legal obligations under equality, health and safety	Date of the event plus 6 months	Any organisation(s) co-hosting an event with us External marketing agencies engaged by us Third party events management platforms Suppliers and service providers providing catering and other event management services
Employment information (such as your job title, employment history, accreditations and qualifications)
Access and dietary requirements (which may include special categories of personal data such as religious beliefs or a disability or medical condition)
Photographs or recordings in which you can are identified or identifiable (though due notice will be given where this occurs)	Us or any professionals engaged by us	Streaming live events or reporting on previous events	Legitimate interest in marketing and promoting our expertise and services	Indefinitely, where applicable	Website, media and other press outlets