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Home > Regulatory Information > Personal Data Processing Policy > Individuals who attend any events hosted or co-hosted by us

Individuals who attend any events hosted or co-hosted by us

This is a schedule of the categories of personal data processed by us about individuals who attend any events hosted or co-hosted by us, as referred to in our Personal Data Processing Policy.

Type of personal data



Legal basis for processing

Retention period


Contact details

Directly from you or your colleagues (as appropriate)

Booking, administration and management of events and ensuring access and dietary requirements are provided for

  • Legitimate interest in administering and managing events
  • Protecting your vital interests, in relation to dietary requirements
  • Complying with our legal obligations under equality, health and safety

Date of the event plus 6 months

  • Any organisation(s) co-hosting an event with us
  • External marketing agencies engaged by us
  • Third party events management platforms
  • Suppliers and service providers providing catering and other event management services

Employment information (such as your job title, employment history, accreditations and qualifications)

Access and dietary requirements (which may include special categories of personal data such as religious beliefs or a disability or medical condition)

Photographs or recordings in which you can are identified or identifiable (though due notice will be given where this occurs)

Us or any professionals engaged by us

Streaming live events or reporting on previous events

Legitimate interest in marketing and promoting our expertise and services

Indefinitely, where applicable

Website, media and other press outlets

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